Bids and RFQ's

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The Town of Arlington is requesting separate sealed bids for:

Public Works Shop Building Heating and Ventilation Unit

This bid requires licensed and bonded Contractor as required by the Contractor's Licensing Act of 1994 of the General Assembly of the State of Tennessee, and qualified for the type of work being bid upon.

Sealed bids will be received by the Town of Arlington at the office of the Town Recorder, Town Hall, 5854 Airline Road, Arlington, TN 38002 until 2:00 o'clock P.M. CST, April 23rd, 2021 and then at said office publicly opened and read aloud.

Site visits may occur at Arlington Public Works Department, 11491 Memphis-Arlington Road, Arlington, TN 38002 by appointment only.

The Town reserves the right to waive any informalities or to reject any or all bids.

The Town of Arlington hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of age, race, color, religion, national origin, sex or disability in consideration for an award.  The Town of Arlington is an equal opportunity affirmative action employer, drug-free with policies of nondiscrimination on the basis of race, sex, religion, color, national or ethnic origin, age disability or military service.  For any questions, contact Mr. Terry Perkins at Town of Arlington Public Works, 901-867-4980, or tperkins@townofarlington.org.
 

No bidder may withdraw his bid within 60 days after the actual date of the opening thereof. 
Mayor Mike Wissman
Town of Arlington

THE TOWN OF ARLINGTON
INSTRUCTIONS TO BIDDERS
BIDS TO BE RECEIVED
4/26/2021
Sealed bids for the construction of the following projects will be received by the TOWN OF ARLINGTON, at their offices in Arlington, TN, 5854 Airline Road, Arlington, TN 38002
until 2:00:00 PM CST 4/26/2021 and opened publicly at 5854 Airline Road, Arlington, TN at that hour, 2:00:00 PM CST 4/26/2021. The reading of the bids will begin at 2:00:00 PM CST.
The proposed construction shall be performed in accordance with the most current version of the Standard Specifications for Road and Bridge Construction of the Tennessee
Department of Transportation , and the Standard Roadway and Structures Drawings of the Tennessee Department of Transportation which are incorporated herein by reference and made a part hereof. In addition, only the Special Provisions contained within the applicable Proposal Contract will be considered binding. Any reference to any Special Provision not contained within the applicable Proposal Contract shall be disregarded. All questions related to the Proposal Contract, Plans, Specifications or Special Provisions shall be directed to the following in writing – Ms. Brittney Owens, Office of the Town Treasurer, bowens@townofarlington.org, (901-867-2620) (by 5:00 PM on 4/20/2021). Information received from other offices besides the TOWN OF ARLINGTON strictly advisory.
IMPORTANT NOTICE TO BIDDERS:
Prospective bidders should read the following instructions carefully before submitting their bids. Special attention is called to the regulations of the TOWN OF ARLINGTON that total bids, rather than unit prices, will be read. Proposals shall be rejected as being irregular if they fail to contain a unit price for each item listed. Extensions of the various items must be subtotaled, carried forward, and shown as a grand total following the last proposal item. All entries must be in ink.
After a bidder has deposited a proposal with the TOWN OF ARLINGTON, he can withdraw it only on written request in accordance with Subsection 102.07 of the Tennessee
Department of Transportation Standard Specifications. Totals read at the opening of the bids are not guaranteed to be correct and no final award of the contract will be made until bids and extensions have been checked and rechecked. On all projects which are financed in whole or in part by funds received through Federal agencies and/or the Tennessee Department of Transportation, the awarding of contracts by the TOWN OF ARLINGTON will be subject to approval by the Tennessee Department of Transportation. The TOWN OF ARLINGTON reserves the right to reject any bid proposal which is not acceptable to the parties as listed, although such bid proposal would otherwise qualify as
the lowest and best bid under the Tennessee Department of Transportation Standard Specifications.
The TOWN OF ARLINGTON reserves the right to reject any or all Proposals, to waive technicalities or to advertise for new Proposals, if in the judgment of the awarding authority and subject to TDOT concurrence, the best interest of the TOWN OF ARLINGTON will be promoted thereby.
The TOWN OF ARLINGTON reserves the right to cancel the award of any Contract, at any time prior to execution of said Contract by all parties without any liability against the TOWN OF ARLINGTON.
The awarding of the contract or rejection of all proposals will be made within 60 days after the formal opening of the proposals. Upon award, a detailed letter of instructions will be
forwarded along with appropriate documents to the low bidder. The TOWN OF ARLINGTON hereby notifies all bidders, that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the basis of age, race, color, religion, national origin, sex or disability in consideration for an award.
The TOWN OF ARLINGTON is an equal opportunity affirmative action employer, drug free, with policies of nondiscrimination on the basis of race, sex, religion, color, national or
ethnic origin, age, disability, or military service.
PREQUALIFICATION OF BIDDERS:
Each prospective bidder and subcontractor will be required to file a document entitled “Prequalification Questionnaire.” The foregoing shall be filed on a form provided by the
Tennessee Department of Transportation. The form must be filled out completely, and the truth and accuracy of the information provided must be certified by a sworn affidavit signed by an officer, partner, owner or other authorized representative of the applicant who has authority to sign contracts or other legal documents on behalf of the applicant. A prospective bidder must be prequalified by and in good standing with the Tennessee Department of Transportation prior to the issuance of a proposal form. A prospective subcontractor must be prequalified by and in good standing with the Tennessee Department of Transportation prior to being approved as a subcontractor. Each prospective bidder or subcontractor shall notify the Tennessee Department of Transportation if there is any subsequent change in the name, organization or contact information provided.
Prospective bidders’ “Prequalification Questionnaire” shall be filed with the Tennessee Department of Transportation at least fourteen (14) days prior to the date of opening bids on
any letting in which the applicant intends to submit a bid to the TOWN OF ARLINGTON, or at least fourteen (14) days prior to the date on which the applicant requests approval as a subcontractor under a contract awarded by the TOWN OF ARLINGTON. Bidders intending to submit proposals consistently shall complete and submit the prequalification application annually; however, this document may be changed during such period upon submission of additional favorable reports or upon receipt by the Tennessee Department of Transportation of substantiated evidence of unsatisfactory performance. The Tennessee Department of Transportation reserves the right to request additional information and documentation to clarify and/or verify any information submitted in an applicant’s prequalification application. The prequalification form can be found at the web address
http://www.tn.gov/tdot/section/tdot-construction-division A proposal to be used for non-bidding purposes may be issued to any interested party regardless of prequalification. This proposal Contract will be marked "Void for Bidding". A contractor that has purchased a proposal contract that was marked “void for bidding” can buy another book once they are fully prequalified before the bid date.
LICENSING REQUIREMENTS
According to the types of funds used, contractor bidding requirements differ. When using any Federal funds, proposals shall be completed as described below:
Proposals shall be submitted by a bidder licensed with the Tennessee Department of Commerce and Insurance (TDCI), Board for Licensing Contractors (BLC) within twenty-one (21) days of the bid opening, in accordance with Subsection 102.11 of the Tennessee Department of Transportation Standard Specifications. Prior to recommending award of a contract, the Local Government will confirm that the lowest responsible bidder is licensed with the BLC. Because TDOT work classifications and the BLC licensing classifications slightly differ, the Local Government will verify only that the apparent low bidder is licensed in the general classification (e.g., Heavy Construction (HC), Highway, Railroad, Airport Construction (HRA), Specialty (S), Municipal and Utility Construction (MU), or Electrical Contracting (CE)) and not the specific subcategories of these classifications
for the type of work involved in the project. This is in recognition that the prime contractor is required to complete 30% of the specific project work and may subcontract the remainder of the work.
Title 48 of Tennessee Code requires all contractors and subcontractors that are domestic or foreign Corporations, Limited Liability Companies, Limited Partnerships, or Limited
Liability Partnerships to be in good standing with the Secretary of State (i.e., have a valid Certificate of Existence/Authorization). This includes being duly incorporated, authorized to transact business, and/or in compliance with other requirements as detailed by the Secretary of State.
Bidders that are domestic or foreign corporations, limited liability companies, limited partnerships, or limited liability partnerships, must be in good standing with the Secretary of
State (i.e., have a valid Certificate of Existence/Authorization) on or before twenty-one (21) days after proposals are opened.
PROPOSAL BOND
Each proposal must be accompanied by a bidder's bond, or Cashier's Check, or Certified Check made payable to the TOWN OF ARLINGTON in an amount equaling not less
than five percent (5%) of the amount bid. In the case of optional items in the proposals, the amount of the bidder's bond or check must be in an amount equaling not less than five percent (5%) of the total amount of the bid based on the high option. If the bidder's bond is offered as guaranty, the bond must be on the form furnished by
the TOWN OF ARLINGTON and made by a surety company, qualified and authorized to transact business in the State of Tennessee and must be acceptable to the TOWN OF
ARLINGTON. If a check is offered as guaranty, the check of the successful bidder will be cashable at the discretion of the TOWN OF ARLINGTON, pending the satisfactory execution and acceptance of the contract and the contract bond.
ISSUANCE OF BIDDING DOCUMENTS
This TOWN OF ARLINGTON and the Tennessee Department of Transportation are on a cash basis for sales of Plans, Proposal Contracts, Standard Specifications, Standard Drawings, Standard Drawing Books and Tabulations of Bids. Requests for documents must be accompanied by cash, check or money order. Bidding documents and plans may be obtained at the office of Ms. Brittney Owens, Town of Arlington Recorder and Treasurer, 5854 Airline Road, Arlington, TN 38002; (901) 867-2620 after 8:00 AM CST starting on 3/29/2021 for a non-refundable fee of $100. Bidders must submit a complete, printed and bound bid book. Tennessee Department of Transportation Standard Drawing Books will be furnished by the Tennessee Department of Transportation at $100.00 per book plus 9.25% sales tax, for instate delivery. The most recent version of the Tennessee Department of Transportation Standard Specifications for Road and Bridge Construction will be furnished by the Tennessee Department of Transportation at $12.00 per book plus 9.25% sales tax, for in-state delivery. There will be a minimum charge of $2.00 on any purchase. All documents will be furnished without refund and transmitted at your risk.
When two or more contractors wish to bid together in a joint venture, each contractor will be required to make a written request for such a proposal to the TOWN OF ARLINGTON. This request shall be signed by an authorized signatory of each firm. Requests for joint venture proposals may be made in person or by telephone. However,
the proposal for said joint venture will not be issued until the request in writing, as set forth above, is received by the TOWN OF ARLINGTON.
REJECTION OF PROPOSALS
Proposals will be rejected as irregular if prior to the formal opening of the Proposal all of the following documents have not been signed: (1) the bidder shall sign by written signature the Proposal form, (2) the bidder shall sign by written signature the Proposal Certification form, (3) the bidder shall sign by written signature the Proposal Bond form or the Proposal Guarantee, whichever is applicable, (4) the Agent or Attorney-in-Fact representing a Surety Company shall sign by written signature the Proposal Bond, if applicable. In addition, Proposals will be rejected if any of the above signatures are a reproduced copy, such as, but not limited to a photostatic copy or a facsimile transmission. An original, dated and valid Power of Attorney for the Attorney in-Fact must accompany the Proposal and the Contract. The accompanying Power of Attorney must be dated, and the date must be the exact same date as the date on the Proposal Bond. The Proposal and the Proposal Bond, including the attached Power of Attorney, shall be valid
and binding for 60 days subsequent to the date of opening bids. Proposals shall be completed on the forms as issued. Proposals will be rejected as
being irregular if they are not prepared on the prescribed forms; if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind; or if they fail to contain a unit price for each item listed. Proposals may be rejected if any of the unit prices contained therein are mathematically unbalanced, either excessive or below the Engineer’s Estimate. Written alterations to unit prices and extensions of the various items in the bid item sheets of the Proposal or, for computer assisted bids (CAB), in the CAB program generated set of bid item sheets will not be cause for rejection of the Proposal, provided each alteration is made in ink and is initialed by a duly authorized official of the company. In case of conflict between altered unit prices or extensions thereof, the unit price in numerals will govern.
The Plans and Specifications are as much a part of the proposal form as if they were bound therein. All of the documents contained therein are part of the proposal. Proposals shall not be taken apart. Proposals taken apart may be subject to rejection. Photostatic or facsimile copies of Proposal sheets may not be attached to the Proposal. Proposals containing forms not issued by the TOWN OF ARLINGTON may be subject to rejection. Proposals will be rejected as irregular if the bidder fails to acknowledge all addenda.
Proposals will be rejected as irregular when submitted by a bidder who is not prequalified and in good standing on the date of letting in accordance with Subsection 102.01 of
the Tennessee Department of Transportation Standard Specifications and Chapter 1680-5-3, Prequalification of Contractors, of the Rules of the Tennessee Department of Transportation. Proposals will be rejected as irregular when submitted by a bidder who is not licensed according to the requirements as detailed above. Reasonable grounds for believing that there has been collusion among the Bidders will cause a rejection of all Proposals in which the Bidders involved are interested.
ADDENDA
Addenda to the Proposal will be acknowledged by all bidders. Failure to acknowledge receipt of Addendum Letters is grounds for rejection.
RETAINAGE
Effective for all contracts, the TOWN OF ARLINGTON will not hold retainage. In addition, the Contractor will not be able to hold retainage from the subcontractor.
SUBCONTRACTS
Your special attention is called to Section 105 - Control of Work, and Section 108 - Prosecution and Progress of the Tennessee Department of Transportation Standard
Specifications, concerning duties of the contractor and subletting of contracts.
CHANGED CONDITIONS
Your special attention is called to Section 104.02 of the Tennessee Department of Transportation Standard Specifications, concerning changed conditions on this contract.



 

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